Records Management Graduate Placement / Internship

 Position Overview

To assist in providing valuable support in carrying out the day-to-day records management activities of an organization

 Purpose

To assist Records Management coordinator in effective planning, organization, coordinating, maintenance, and safeguarding of an organization’s records and information. This role ensures compliance with regulatory and organizational requirements while facilitating efficient access to records to support operational and strategic goals.

 Qualifications

National Diploma / Bachelor’s degree in Records Management, Information Science, Library Science, Business Administration, 

 Knowledge

• Knowledge of records retention schedules, data privacy, and compliance regulations.
• Knowledge of the relevant acts and legislation that govern the registry's operations.
• Familiarity with applicant tracking database systems

 Experience

No Experience

 Duties and Responsibilities

• Classify, index, and archive records according to established policies and standards
• Assist the Records management coordinator to  maintain record-keeping systems for physical and electronic documents.
• Assist the Records management coordinator in Archiving and Disposal:
• Ensure adherence to legal, regulatory, and organizational policies related to records management.
• Facilitate the timely and accurate retrieval of records System Management:
• Continuous Improvement:
• Coordinating all NAMC records management activities.
• Maintaining the storage area and removing inactive and dead files in line with the approved policies

 Key Perfomance Indicators (KPI's)

Records management 

Archiving and Disposal

Record-keeping systems for physical and electronic documents.

 Skills

• Organizational Skills
• Ability to manage multiple tasks and priorities effectively.
• Analytical Skills.
• Communication Skills:
• Problem-Solving Skills:
• Ability to use documentation and record management systems
• Reasoning Skills
• Integrity: The ability to model good behaviour and inspire confidence.
• Computer literacy 
• Time management 
• Interpersonal skills
• Attention to detail